JOB POSTING

Part-Time Deputy Clerk-Treasurer

Job Summary

The Village of Kekoskee is seeking a reliable, detail-oriented individual to serve as Part-Time Deputy Clerk-Treasurer. This position assists the Clerk and Treasurer with a wide range of administrative, financial, and election-related duties and offers the potential for advancement into the Treasurer or Clerk role. The successful candidate will work independently and as part of a small team in a professional municipal office environment. In the absence of the Village Clerk the Deputy Clerk-Treasurer performs the statutory duties of the Village Clerk.

Position Details

• Status: Part-time
• Hours: 10–15 hours per week (primarily at Village Hall; flexibility required for meetings and elections)
• Pay Rate: $17.00 per hour
• Benefits: None
• Location: Village Hall, W3275 County Road TW, Mayville, WI 53050
• Training: Full training is available. Candidate will be expected to attend occasional paid training sessions and seminars.
• Mileage: Federal mileage rate paid for travel to trainings and work-related responsibilities.

Essential Qualifications

• Strong typing skills
• Strong reading and writing skills
• Strong speaking skills
• Strong people skills, including the ability to handle resident concerns and sensitive issues professionally
• Strong skills in Microsoft Word and Excel

Primary Duties & Responsibilities

Assist the Clerk and Treasurer with the following:

• Payroll, Disbursements & Receipts
  • MARGE software and QuickBooks
  • Accounting reports
• Sanitary Department Bookkeeping – Maintain financial records in Quickbooks
• Notices – Prepare and distribute official notices
• Elections – Election duties include up to four elections in presidential or gubernatorial years and typically two elections in alternate years. Duties include:
  • Voter registrations, absentee ballot mailing and in-person absentee voting, state election system data entry
  • Maintaining and filing candidate paperwork
  • Polling place setup, testing of voting machines, training poll workers
  • Election Day duties (shifts take place between 6:00 am – 9:30 pm)
• Licensing & permitting – assist with organizing and maintaining records for:
  • Alcohol
  • Dogs
  • Zoning
  • Other licenses and permits as required
• Meeting Preparation, Attendance & Minutes
• Maintain Village website and social media account
• Prepare Resolutions and Research Ordinances
• Maintain Official Records – including filing and weeding
• Procedure Manuals – updating and creating
• Other duties as necessary and assigned

 

This position requires great attention to detail, organization, and confidentiality in the daily operations of the Village, as well as working with the public.

How to Apply

Interested candidates should submit a letter of interest and résumé to:

Melissa Clippinger, Village Clerk

Village of Kekoskee

W3275 County Road TW

Mayville, WI 53050

Email: [email protected]

The Village of Kekoskee is an equal opportunity employer.